Fleet Vehicle Inspection
Fleet vehicle inspection software for compliance-driven teams.
Keep DVIRs, annual DOT inspections, and maintenance records for every vehicle in one place — with VIN, plate, and full history per unit.
Your fleet records have to hold up to an audit.
Daily driver inspections, annual DOT inspections, and maintenance history all have to be documented and retrievable — across vehicles that are rarely in the same place. Inspection Logging captures fleet-specific details and keeps each vehicle's inspection history audit-ready.
Built around FMCSA 49 CFR Part 396
Federal rules (49 CFR Part 396) require driver vehicle inspection reports (DVIRs), periodic and annual inspections, and documented maintenance for commercial vehicles. Inspection Logging tracks inspection intervals per vehicle, captures the fleet details you need — make, model, year, VIN, plate, fuel type — and keeps every record exportable.
Fleet details on every record
Capture make, model, year, VIN, plate number, fuel type, and drivetrain per vehicle, so inspections and exports carry the identifying information auditors expect.
Inspections from the field
Drivers and maintenance staff run the checklist from a phone, add notes and photos, and the record attaches to that exact vehicle — wherever it happens to be.
DOT-ready history and exports
Generate audit-ready PDFs and CSV exports of inspection and maintenance history per vehicle or across the fleet whenever you're asked to produce records.
How it works
Step 01
Add your locations and vehicles
Create each site and register every vehicle you're responsible for. Bulk-add dozens at once and assign each one its inspection interval.
Step 02
Inspect from a phone, tablet, or laptop
Your team runs the checklist on any device — pass/fail, notes, photos. When a third party services a vehicle, upload the certificate. When something fails, open a repair right from the record.
Step 03
Pull the report whenever you need it
Audit-ready PDFs per location or across the whole organization, ready to hand to an inspector the moment they ask. CSV and custom exports too.
See exactly where you stand
The dashboard shows what's current, what's due soon, and what's overdue across every site — updated the moment an inspection is completed, so nothing slips between audits.
Every record on the asset itself
Each vehicle keeps a permanent record: inspection history, service certificates, open repairs, and a printable QR label. Scan it in the field to pull up the full story instantly.
Frequently Asked Questions
Yes. Each vehicle record supports make, model, year, VIN, plate number, color, fuel type, and drivetrain, and those fields are validated and included in exports.
Yes. Inspection Logging runs in any mobile browser, so drivers and maintenance staff complete the checklist, add notes, and attach photos right at the vehicle — no app install required.
Yes. Generate audit-ready PDF reports or CSV exports of each vehicle's inspection and maintenance history, per vehicle or across the entire fleet, on demand.
Yes. Set each vehicle's inspection intervals, record routine checks, and log repairs and service — including uploaded invoices and certificates — all on the vehicle's record.
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